Since I started my professional entertainment & speaking career, I’ve worked with many South African & international event planners: from intimate VIP performances to shows in front of several hundred corporate clients. As you’d expect, I’ve worked with too many event planners to count — all with different levels of experience.
Over the past few years, I’ve observed the difference between a successful event planner & someone who is clearly not a regular event organizer. What is becoming apparent is that many people are looking for the “secret” online. They’re like the many people who approach me after a show, telling me that they’ve tried Googling for the methods to my magic, but could not find a suitable solution!
Well, here’s what I’ve learnt from my experiences: the biggest & best events are planned & organised early, from the early budget stages right down to the last minute. Events can be planned & held in a very short time, but unfortunately most people can experience quite a lot of stress if they forget how vital the planning stage is.
So I decided to create a basic tool to help initiate the planning stage so that an event planner, just like you, would be able to know that you’re getting off to a good start. It’s a basic guide for how to plan a function, and will definitely help you avoid the common mistake that most event planners make!
A few years back, I posted a short list of free event planning software and templatesdiscovered that many people would like an event planning template manual that would making planning an event easier: a simple, easy to use, “connect the dots & fill-in the blanks” guide that will get your successful event started!
Best of all, I wanted to make this shareable so I’ve licensed it under Creative Commons so that it’s open-source.
This free manual includes 9 basic event planning templates that you can print as many times as you require — just mark what is appropriate to your function requirements & you’ve got a basic event proposal!
Here’s what is included in the “Event Planning Templates For Corporate Events”:
- Pre-Planning template,
- Guests, Venue & Catering template,
- Decor & Flowers template,
- Table Planner template,
- Entertainer quotation/service template,
- Presentations, Technical & Recording template,
- Delegation of Tasks template,
- Service Providers quotation/brief/service template, and
- Post-Event Evaluation template!
Whether you decide to use any other free event planning software or not, we hope that we can give you some inspiration to help you create the kind of event that your bosses, colleagues, friends and family will thank you for!
Update 20th September 2010:
I am involved in a small Valentine’s Day event estimated 200 people. I am ex-military with event planning experience, but none over the past ten years the first thought was a template for success. I have embedded in me that failure to plan is the reason most plans fail and your guide is an excellent planning tool. I viewed several on internet and yours is a true gift of exceptional value. I had minutes before the first meeting a quickly printed two copies. At the first meeting I provided them to to two key organisers they were estatic! A third wanted to know where his copy was! They have the complete printed copy with your contact information. One stated this was perfect for some other project – just what he needed! The categories are excellent the pitfalls to avoid are excellent. This is detailed and clear like military documents exactly formatted as I like it. I haven’t made a mark on this, but know it will lead to success. Thanks!
Benjamin H. Johnson III